To reduce the potential for confusion when users choose to add a copy versus a link to attached OneDrive files, you can set the default behavior of Outlook, as demonstrated in How to control default attachment state when you attach a cloud file in Outlook 2016. In addition, you can configure sharing permissions on the files directly from within Outlook. This allows your users to all collaborate on the same file instead of sending different versions back and forth in email.
This feature provides a familiar sharing experience but centralizes storage of attachments in OneDrive. OneDrive integrates with Microsoft Outlook to enable easy sharing of OneDrive files that appear just like email attachments.
The following screenshot shows the right-click menu for OneDrive files on a device running Windows.įor more information about OneDrive Files On-Demand, see Learn about OneDrive Files On-Demand. Alternatively, if you want to free space on your device and remove the downloaded copy of a file, right-click the file, and then select Free up space. However, if you plan to access a file while disconnected from the internet, simply make the file available offline by right-clicking it, and then selecting Always keep on this device. For those files that have been downloaded, the status shows a green checkmark.īy default, files are downloaded only when you need to access them. As shown in the following screenshot, files that have not been downloaded have a cloud icon for their status. The feature provides a seamless look and feel for both OneDrive and local files without taking up space on the local hard drive. OneDrive Files On-Demand enables users to view, search for, and interact with files stored in OneDrive from within File Explorer, without downloading all the files to their device. For a full list of features available across OneDrive plans, see Microsoft OneDrive. The features listed in this section address common customer concerns or specific compliance requirements, or provide unique functionality available only in OneDrive.
This guide describes the features available and how they can benefit your organization. Unlike other cloud storage providers, most of the advanced enterprise-focused features in OneDrive are available for every subscription type, enabling organizations to use OneDrive in whatever way benefits them the most. OneDrive is a robust but simple-to-use cloud storage platform for small businesses, enterprises, and everything in between.
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